Many new nonprofits (and established nonprofits that have never written grants) are confused about what is involved in grant writing — what the grant writing process is. There are a few basic steps of the grant writing process you should know: grant prospect research, first contact, research and discussion, write and submit, and follow up.
As professional grant writers, our job involves leading our nonprofit clients through this process and ensuring the long-term success of the grant program. Here’s a very basic look what is involved in grant writing, from the perspective of a professional grant writer.
Here are the basic steps of the grant writing process
This is generally the first step, unless your organization can provide me with pre-determined grant opportunities. Otherwise, we’ll spend a few hours searching through the fee-based databases to which we subscribe. We’ll produce a list of great prospects for your organization.
2. First contact
Next, we reach out to foundations that publish their phone number or email address. We discuss whether your nonprofit is a good fit with the grantmaker and clarify any questions we have. Some foundations specifically say, “Don’t contact us,” so of course we’ll honor that request when necessary.
3. Research and discussion
This is the bulk of the work of a grant writer when it comes to basic steps of the grant writing process. We’ll interview the key people involved in the project. We’ll ask lots of questions to gain a full understanding of the project, and we’ll do some research about the problem(s) the project solves.
4. Write and submit
Then, we’ll put together the application material the foundation requests. This may be a short letter, an online application, a five-page narrative, etc. We ask our clients to read over this product when we’re finished. They can then make changes and approve it before submission.
5. Follow up
We often follow up with a foundation after a rejection, providing them with more information. If the foundation awards a grant, we’ll work on a grant report that shows how your nonprofit spent the grant award money. In each case, we discuss with our clients how to best handle these tasks when they arise. This is the final part of basic steps of the grant writing process.
Interested in learning more about our grant writing services? Contact us.